Outsourcing Payroll: The Ultimate Guide for 2023

An objective third party, however, won’t fall for favoritism or ethical dilemmas, because the right provider determines that with a merit matrix that rewards employees for performance. Kelly provides long-term business process outsourcing support to help the world’s largest semiconductor chip manufacturer stay competitive and on track. With our proven solutions and team of experts on your side, we minimize your daily liability and risk exposure—so you can focus on moving your business forward.

It streamlines payroll management, making it quick and efficient for businesses of all sizes. From accurate wage calculations to timely tax filings, Paychex ensures all payroll tasks are handled efficiently. Another benefit to outsourcing is that payroll functions can be assumed by providers specializing in effective payroll management. For most companies, performing payroll functions in-house amounts to nothing more than an important housekeeping duty; the company itself is expert in something entirely different. A payroll outsourcing provider or “payroll service bureau,” on the other hand, may perform payroll functions and nothing else. If it does offer other services as well, these are likely to be in similar areas.

Direct Deposit

HR outsourcing could benefit your business greatly in many ways but, according to a Paychex study, the most important benefit for those who outsourced HR administration was having fewer mistakes. Most HR outsourcing specialists ensure a smooth implementation with an expert support team walking you through each step of the way. Here are a few key points to keep in mind when introducing a new system, as the transition stage is pivotal for success. Best for midsize companies with over 100 employees or large enterprise companies looking for an entire HR suite plus more.

  • ADP RUN offers tiered plans with payroll by direct deposit, a self-service employee platform, new hire onboarding and optional benefits administration for additional fees.
  • Payroll outsourcing can lead to big cost savings and provide access to payroll management experts, but doing so also comes with unique challenges and risks.
  • Rippling offers free custom quotes that are determined according to your specific needs and services.
  • The Forbes Advisor Small Business team is committed to bringing you unbiased rankings and information with full editorial independence.
  • Within the payroll features, you’ll find expense management, tax services, garnishment assistance, and even on-demand payment options.
  • Suppliers have a core group of highly-trained staff who not only know their systems and payroll regulations quite well, but who also provide training to clients, as well as advice over the phone.

Payroll outsourcing partners combine decades of expertise with technology to provide a complete view of your data. Gain access to the talent and resources you need to process your payroll, address employee requests, and execute year-end activities. Statista estimates there are currently around 57.3 million gig economy workers in the United States alone.

Alternatively, this person or group won’t work directly for the provider, but will have the access they need to run payroll. ADP Workforce Now is a comprehensive HR workforce suite with payroll, time tracking, HR, talent and benefits all managed from a single dashboard driven off a single database. ADP Workforce Now allows you to connect seamlessly to your existing tools, partners and pre-integrated apps. Additionally, payroll companies offer expertise in tax laws and regulations. This mitigates the risk of errors and non-compliance penalties, providing peace of mind for business owners. The customer support team at Papaya Global is always ready to assist, providing prompt and effective service.

The American workforce is placing increasing value on flexibility and work-life balance—two of the main benefits of gig work. It’s not hard to see why 77% of gig workers report satisfaction with their current employment. As the number of freelance workers continues to rise, payroll software will need to adapt to meet more non-conventional fixed cost needs. We expect that in 2023, innovations made by payroll software companies will include changes geared toward this type of worker. All-in-one systems also have the added functionality of interdepartmental communication, making it easier than ever to work and communicate with other areas within the company, especially HR.

How do you set up payroll?

The co-employment relationship means Justworks takes on some legal liability as an employer that you don’t have to bear, which isn’t the case for software-based payroll services. In exchange, you hand over control of some things like the employee handbook and workplace policies. These two factors are less critical for smaller businesses, which therefore form the core group that outsource payroll.

Compare Pricing Plans of Top Payroll Outsourcing Services Providers

ADP is the largest and one of the most trusted payroll providers in the world. RUN is its small business solution and a good place to start if you’re a small business expecting to grow into a large enterprise. ADP RUN is a simple payroll and benefits administration platform with room to grow into enterprise plans with the main ADP platform. There have been prosecutions of individuals and companies, who acting under the appearance of a payroll service provider, have stolen funds intended for payment of employment taxes.

Deluxe Payroll

When you hire a new employee or contractor, Paychex also automatically reports all new hires to the appropriate state registry to spare you a headache too. This can be a great option if you are self-employed and want to run payroll. Lauren Hansen Holznienkemper is a professional researcher and writer specializing in HR software and best practices. If payroll isn’t automated, you have to run it manually on schedule a couple of days before payday, entering worker pay amounts and scheduling paydays. Through this so-called co-employment relationship, TriNet bears some of the legal liability as an employer, which can save you some headaches in case of employment issues. It also takes on 100% of your HR duties, so you don’t have to hire an HR or legal expert in-house.


If you’re not sure, contact a payroll professional in your area to get some guidance. The payroll system should be able to handle these payouts in addition to off-cycle payments like expense reimbursements, bonuses, commissions, etc. Payment structure and taxation requirements for each of them differ and you need to know these numbers to evaluate your payroll needs. If you have only independent contractors, you might be able to meet your needs using an online payroll system, which is usually cheaper. PEOs like TriNet are a good fit for small businesses with complex hiring and potential business liability—for example, if you hire international employees or have a lot of turnover.

Reviews are weighted between ease of use, functionality, customer service, app ratings and user experience. Plans start at $10 per month per employee, or $8 per month per employee (if paid annually), with a minimum of five employees. Additional add-ons range from $5 a month per employee to $62 a month. Three different plans and four different add-ons extend functionality. If you have fewer than five employees, you must still pay for five regardless.

In exchange for your reduced liability, you agree to follow TriNet employment policies and forfeit some control over creating them for yourself. To get the best possible experience please use the latest version of Chrome, Firefox, Safari, or Microsoft Edge to view this website.

The payroll outsourcing company should have in-depth knowledge of local, state, and federal payroll laws and regulations. They should ensure your business stays compliant with these laws and keep you updated on any changes that might affect your payroll process. This expertise can save your business from costly penalties and legal issues down the line. Payroll outsourcing companies take over the meticulous and time-consuming task of managing an organization’s payroll. This not only includes distributing wages and salaries but also calculating and deducting the appropriate taxes, managing employee benefits, and ensuring legal compliance in all financial matters.

May not be the most cost-effective for smaller companies and those in need of just a few specific uses. “Business is all about people.” Having a satisfied and motivated workforce is the key to achieving success in any business. You might like PayUSA because of its customized service that you might not get from other online services. With Quickbooks Enhanced Payroll, you can enter the number of hours, overtime, and deductions for up to 50 employees and contractors. Upgrading to the Flex Select plan gives you access to a full-time payroll specialist and you also have the capability to print physical checks and print labor compliance posters too.

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